Privacy Policy

Privacy and Cookie Policy

Introduction

Welcome to the website (the “Site”) of StaffTimerApp (“StaffTimerApp”, “Platform”, “we”, “us” and/or “our”). This Site is operated by Staff Timer Ltd and has been created to provide information about StaffTimerApp, a time tracker web application software and related services accessible at https://www.stafftimerapp.com/ (the “Service”) by our users (“Users”, “Customers”, “you”, and/or “your”). This Privacy Policy sets forth StaffTimerApp’s privacy policy with respect to information including personally identifiable data (“Personal Data”), and other information that is collected from Site visitors and Users.

Scope

This Privacy Policy sets out how StaffTimerApp collects, retains, and uses information including Personal Data and non-identifiable data, about Users of the Service. This Privacy Policy covers data that StaffTimerApp collects in-person, for instance at business conferences and trade shows, or through client support.

When you interact with us through the Site, Service, or the Platform we may collect Personal Data and other information from you, as further described below.

Service Users

1. Information We Collect

We collect Personal Data that is entered on our Service, Site, Platform or sent to us electronically, for example when you complete a web form giving Personal Data to us directly (such as contact our support), when you voluntarily provide such information such as when you register for access to the Service (account level data including your name, email, and password), contact us with inquiries or respond to one of our surveys. Wherever StaffTimerApp collects Personal Data we make an effort to provide a link to this Privacy Policy.

When you interact with StaffTimerApp through the Site or Services, we automatically collect certain information via cookies. Please read the “Site Visitors” section below for more information.

2. How we use that information

2.1 To Provide the Services and Respond to Requests

StaffTimerApp uses the Personal Data you provide in a manner that is consistent with this Privacy Policy. If you provide Personal Data for a certain reason, we may use the Personal Data in connection with the reason for which it was provided. For instance, if you contact us by email, we will use the Personal Data you provide to answer your question or resolve your problem. Also, if you provide Personal Data in order to obtain access to the Service, we will use your Personal Data to provide you with access to the Service, maintain your account, contact you regarding your use of the Service and/or the Site, or to notify you of important changes to the Service and/or the Site, and to monitor your use of such Services. For individuals in the European Union (“EU”), such use is necessary to respond to or implement your request and for the performance of the contract between you and us.

2.2 For Marketing Purposes

We may use your contact details to tell you about Services we believe will be of interest to you, any upcoming events, or other promotions. If we do so, each marketing communication we send you may contain instructions permitting you to “opt out” of receiving future marketing communications. Note, however, that as User of our Services you cannot opt out of some administrative communications that are necessary to the Services, such as Service notifications. In addition, if at any time you wish not to receive any future marketing communications or you wish to have your name deleted from our mailing lists, please contact us as indicated below.

Where required by applicable law (for example, if you are an individual in the EU), we will only send you marketing information by email if you consent to us doing so at the time you provide us with your Personal Data; you have the right to withdraw your consent at any time by following the instructions to “opt-out” of receiving marketing communication in each marketing email we send you or by contacting us as detailed below.
2.3 As Necessary for Certain Legitimate Interests

We use your Personal Data for the legitimate interests described below:
2.3.1 To send administrative information to you for example information regarding the Site and/or changes to our Agreement, Terms and Conditions, and/or policies.

2.3.2 To respond to your inquiries and fulfil your requests, such as to send you requested materials and newsletters, as well as information and materials regarding our products and Services.

2.3.3 To conduct analytics on how the Site and our Service are being used by you for our internal purposes (namely; for providing, maintaining, benchmarking and improving our offerings, identifying usage trends and determining the effectiveness of our promotional campaigns) and to inform our marketing strategy and personalize our communications with you (including providing information on our features and other marketing and service-related announcements relevant to the content and features you engage with).

2.3.4 To supplement the information that we collected from you with information obtained from third parties in order to update, expand and analyse our records, and provide products and services that may be of interest to you.

2.3.5 To prevent fraud or criminal activity, misuses of our products or Services, and ensure the security of our IT systems, architecture and networks.

2.3.6 To (a) comply with legal obligations and legal process; (b) respond to requests from public and government authorities including public and government authorities outside your country of residence; (c) enforce our Terms and Conditions; (d) protect our operations; (e) protect our rights, privacy, safety or property, and/or that of you or others; and (f) allow us to pursue available remedies or limit the damages that we may sustain.
If you ask us to delete your data, we are obliged to fulfil your request, but we may need to keep the basic data to identify you and prevent further unwanted processing.

For individuals in the EU, please see the “EU Individuals” section below for information on our legitimate interests and your rights.

If StaffTimerApp intends on using any Personal Data in any manner that is not consistent with this Privacy Policy, you will be informed of such anticipated use prior to or at the time at which the Personal Data is collected and pursuant to the applicable law.

Site Visitors

When you interact with StaffTimerApp through the Site or the Service, we or our service providers acting on our behalf will automatically collect information about you through cookies (small text files placed on your device) and other related technologies. Please refer to the “Cookies” section below to learn more about how we use cookies and other technologies.

As a visitor to our Site, our servers record information (“log data”), including information that your browser automatically sends whenever you visit the Site. This log data includes your Internet Protocol (“IP”) address (from which we understand the country you are connecting from at the time you visit the Site, browser type and settings, the date and time of your request.

For the purposes of maintaining the safe operation of our Site as well as learning how Site visitors interact with our Site to improve your use of it, we may automatically collect Personal Data.

Non-Identifiable or Aggregated Data

When you interact with StaffTimerApp through the Site or Service, we receive and store certain personally non-identifiable information. Such information, which is collected passively using various technologies, cannot be used to specifically identify you. StaffTimerApp may store such information itself or the information may be included in databases owned and maintained by StaffTimerApp affiliates, agents or service providers. This Site may use such information and pool it with other information to track, for example, the total number of
visitors to our Site, the number of visitors to each page of our Site, the domain names of our visitors’ internet service providers, and how our users use and interact with the Service. Also, in an ongoing effort to better understand and serve the users of the Service, StaffTimerApp often conducts research on its customer demographics, interests and behaviour based on the Personal Data and other information provided to us. This research may be compiled and analysed on an aggregate basis. StaffTimerApp may share this non-identifiable and aggregate data with its affiliates, agents and business partners, but this type of non-identifiable and aggregate information does not identify you personally or specifically. StaffTimerApp may also disclose aggregated user statistics in order to describe our Service to current and/or prospective business partners, and to other third parties for other lawful purposes.

Information Collected

Wherever StaffTimerApp collects Personal Data, we make an effort to provide a link to this Privacy Policy. In addition, and without limiting the disclosures herein, StaffTimerApp may receive, store or otherwise use your Personal Data, including your activity usage as an individual contributor to a project on the Service, and provide reports containing such Personal Data to the designated project managers of the projects within the Service upon which you work.

By voluntarily providing us with Personal data as per the Agreement, you are consenting to our use of it in accordance with this Privacy Policy. If you provide Personal data, you acknowledge and agree that such Personal Data may be transferred from your current location to the offices and servers of StaffTimerApp and the authorized third parties referred to herein and as prescribed in the Terms and Conditions.

Cookies

The Site uses first party cookies (cookies set directly by StaffTimerApp) as well as third-party cookies, as described below. We also use pixel tags (usually in combination with cookies), from the third parties described below, to get information about your usage of the Site and the Services, and your interaction with us through email or other communications. StaffTimerApp does not use cookies to identify you personally but to gain useful knowledge about how the Site and Service is used so we can keep improving it for our Users. Please note that if you limit the ability of websites to set cookies, you may be unable to access certain parts of the Site and you may not be able to benefit from the full functionality of the Site.

StaffTimerApp may utilise the following cookies and other technologies:

1. Strictly Necessary

MouseFlow
SmartLook
Analytics/Performance

2. Google Analytics

Advertising/Targeting

3. Facebook

Google Ad Services
LinkedIn Insights
HubSpot
Quora
Instagram
Google+
Twitter

Our Disclosure of Your Personal Data and Other Information

StaffTimerApp is not in the business of selling your information. We consider this information to be a vital part of our relationship with you. There are, however, certain circumstances in which we may share your Personal Data with certain third parties without further notice to you, as set forth below:

1. Business Transfers

As we develop our business, we might sell or buy businesses or assets. In the event of a corporate sale, merger, reorganization, dissolution or similar event, Personal Data may be part of the transferred assets.

2. Related Companies

We may also share your Personal Data with our affiliates and related companies for purposes consistent with this Privacy Policy and for the purposes of providing Services.

3. Agents, Consultants and Related Third Parties

StaffTimerApp, like many businesses, sometimes hires other companies to perform certain business-related functions; examples of such functions include mailing information, maintaining databases, and billing and processing payments. When we employ another company to perform a function of this nature, we only provide them with the information that they need to perform their specific function.

4. Legal Requirements

StaffTimerApp may disclose your Personal Data if required to do so by law or in good faith that such action is necessary to (i) comply with a legal obligation, (ii) protect and defend the rights or property of StaffTimerApp or any related company, (iii) act in urgent circumstances to protect the personal safety of users of the Site or the public, or (iv) protect against legal liability.

EU Individuals

This section applies solely to individuals in the EU (for these purposes, reference to the EU also includes countries of the European Economic Area (“EEA”); Iceland, Liechtenstein, Norway and, where applicable, Switzerland). Our Privacy Policy describes why and how StaffTimerApp collects, uses and stores your Personal Data, the lawful basis on which your Personal Data is processed, and what your rights and our obligations are in relation to such processing (please see “Your Rights” section below).

1. Your Rights

Subject to applicable EU law, you have the following rights in relation to your Personal Data:

1.1  Right of access.

If you ask us, we will confirm whether we are processing your Personal Data and, if so, provide you with a copy of that Personal Data along with certain other details. If you require additional copies, we may need to charge a reasonable fee.

1.2 Right to rectification.

If your Personal Data is inaccurate or incomplete, you are entitled to ask that we correct or complete it. If we shared your Personal Data with others, we will tell them about the correction where possible. If you ask us, and where possible and lawful to do so, we will also tell you with whom we shared your Personal Data so you can contact them directly.

1.3 Right to erasure.

You may ask us to delete or remove your Personal Data. If we shared your data with others, we will tell them about the erasure where possible. If you ask us, and where possible and lawful to do so, we will also tell you with whom we shared your Personal Data with so you can contact them directly.

1.4 Right to restrict processing.

You may ask us to restrict or ‘block’ the processing of your Personal Data in certain circumstances, such as where you contest the accuracy of the data or object to us processing it. We will tell you before we lift any restriction on processing. If we shared your Personal Data with others, we will tell them about the restriction where possible. If you ask us, and where possible and lawful to do so, we will also tell you with whom we shared your Personal Data so you can contact them directly.

1.5 Right to data portability.

You have the right to obtain your Personal Data from us that you consented to give us or that was provided to us as necessary in connection with our contract with you. We will give you your Personal Data in a structured, commonly-used and machine-readable format. You may reuse it elsewhere.

1.6 Right to object.

You may ask us at any time to stop processing your Personal Data, and we will do so, unless we demonstrate compelling legitimate grounds for the processing.

1.7 Rights in relation to automated decision-making and profiling.

You have the right to be free from decisions based solely on automated processing of your Personal Data, including profiling, which produce a significant legal effect on you, unless such profiling is necessary for entering into, or the performance of, a contract between you and us, or with your explicit consent. We are not currently processing your Personal Data for such type of automated decision-making, including profiling, but if we elect to do so in the future, we will provide you with notice and choice, in accordance with EU data protection law.

1.8 Right to withdraw consent.

If we rely on your consent to process your Personal Data, you have the right to withdraw that consent at any time, but this will not affect any processing of your data that has already taken place.

1.9 Right to lodge a complaint with the data protection authority.

If you have a concern about our privacy practices, including the way we handled your Personal Data, you can report it to the relevant data protection authority(ies).

You may exercise your rights by contacting us as indicated under “Contacting StaffTimerApp” section below.

Legitimate Interests

“Legitimate interests” means our interests in conducting and managing our organization and delivering the best Services to you. This Privacy Policy describes when we process your Personal Data for our legitimate interests, what these interests are as well as your rights. We will not use your Personal Data for activities where the impact on you overrides our interests, unless we have your consent or those activities are otherwise required or permitted by law. You have the right to object to processing that is based on our legitimate interests. For more information on your rights, please see “Your Rights” section above.

Data Transfers

Staff Timer Ltd is based in the United Kingdom (“UK”). When you use our Services or otherwise use our Site, your Personal Data may be transmitted to servers outside UK as a necessity to provide you with the Services that you requested, administer our Agreement with you, or to respond to your requests as described in this Privacy Policy; the data may be transmitted to our service providers supporting our business operations. The UK may have data protection laws less stringent than or otherwise different from the laws in effect in the country in which you are located. Where we transfer your Personal Data out of the EEA we will take steps to ensure that your Personal Data receives an adequate level of protection where it is processed and your rights continue to be protected.

Data Retention

Our policy is to keep your Personal Data only for as long as is reasonably necessary to fulfil the purposes for which it was collected and processed including, for the purposes of, satisfying any legal, regulatory, accounting or reporting requirements. If you have elected to receive marketing communications from us, we retain information about your marketing preferences until you opt out of receiving these communications in accordance with our policies.

To determine the appropriate retention period for your Personal Data, we will consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorized use or disclosure of your Personal Data, the purposes for which we use your Personal Data, and whether we can achieve those purposes through other means, and the applicable legal requirements. In some circumstances we may anonymize your Personal Data so that it can no longer be associated with you, in which case it is no longer a Personal Data.

Your Choices

You can use the Site without providing any Personal Data. If you choose not to provide any Personal Data, you may not be able to use certain features of the Service.

Exclusions

This Privacy Policy does not apply to any Personal Data collected by StaffTimerApp other than the Personal Data collected through the Site or the Service. This Privacy Policy shall not apply to any unsolicited information you provide to StaffTimerApp through this Site or through any other means. This includes, but is not limited to, information posted on any public areas of the Site, such as forums (collectively, “Public Areas”), any ideas for new products or modifications to existing products, and other unsolicited submissions (collectively, “Unsolicited Information”). All Unsolicited Information shall be deemed to be non-confidential and StaffTimerApp shall be free to reproduce, use, disclose, distribute and exploit such Unsolicited Information without limitation or attribution.

Children

StaffTimerApp does not knowingly collect Personal Data from children under the age of 13. If you are under the age of 13, please do not submit any Personal Data through the Site. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce our Privacy Policy by instructing their children never to provide Personal Data on this Site without their parent’s or guardian’s permission. If you have reason to believe that a child under the age of 13 has provided Personal Data to StaffTimerApp through this Site, please contact us, and we will endeavour to delete that information from our databases.

Security

StaffTimerApp takes reasonable steps to protect the Personal Data provided via the Site from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. However, no Internet, email or other electronic transmission is ever fully secure or error free, so you must take special care in deciding what information you send to us or post online.

Changes to StaffTimerApp’s Privacy Policy

The Site and our business may change from time to time. As a result, at times it may be necessary for StaffTimerApp to make changes to this Privacy Policy. StaffTimerApp reserves the right to update or modify this Privacy Policy at any time and from time to time without prior notice. Please review this policy periodically, and especially before you provide any Personal Data. Your continued use of the Site after any changes or revisions to this Privacy Policy indicates your agreement with the terms of such revised Privacy Policy.

Contacting StaffTimerApp

Please contact us if you have any questions about Staff Timer’s Privacy Policy or the information practices of this Site.

You may contact us by:
Email: privacy@stafftimerapp.com
Post: Staff Timer Ltd., 20-22 Wenlock Road, Hoxton London, UK

This document was last updated on January 18, 2019